Voting during the Annual Meeting

Voting during the Annual Meeting

During UUCC’s Annual Meeting on June 1, 2025, we will be using an online platform called PollEv to manage votes.

If you voted during last year’s Annual Meeting, this process will feel familiar to you – easy-peasy!

Please remember to bring your own personal device to the meeting. This can be a phone, a tablet, or a laptop that can access a webpage using an internet browser. If you are serving as a proxy and have multiple devices you can bring, that is highly encouraged.

Here’s what you’ll find on this page:

Quick Guide: What you need to know 

  • As a member you are eligible to vote and are pre-registered in PollEv. This means that the email address you use in Realm is already in the system, and you have permission to vote on the Annual Meeting ballot. If you would need to use a different email address than the email you use in Realm, please send an email to laurice@uucolumbia.net by the Friday before the meeting, and we’ll make that change. 
  • Log into PollEv and make sure you have access before the meeting! If you voted last year, go to pollev.com/uucc and log in using the same email and password as you used last year. If you have never used Poll Everywhere before OR if you don’t remember your password, no worries! Use the password reset option with your email address to reset your password and log in.
  • Complete the practice ballot and get familiar with the voting system. After you’ve logged in, give the test ballot a try. This is the same formatused during the Annual Meeting. We want you to get comfortable with the platform before the meeting! 
  • Share your PollEv login information with your proxy. If you are planning to vote by proxy because you are unable to attend the Annual Meeting, please share your login info with your proxy. Your proxy will log into PollEv as you during the Annual Meeting and vote on your behalf. If you are asking somebody to serve as your proxy, it is your responsibility to share accurate login information. If you are voting as a proxy on behalf of someone else, please verify the login information they shared with you.  
  • You will log into PollEv on your personal device during the Annual Meeting. If you are attending in-person, this means you will need to bring a phone, tablet, or laptop that can access the website. During the Annual Meeting, we’ll ask everyone log in, and vote. If you do not have a device that can access the website, that’s okay! We will have devices for you to use.  

Common PollEv Errors

  • PollEV and PollEverywhere are the same thing. If you type in polleverywhere.com/uucc you will be redirected to pollev.com/uucc. Just like UUColumbia and UUCC are ways of representing the same thing.
  • If you see the words “Join Presentation” at the top of the screen, do NOT enter your personal information!
    • You will need to navigate to the Login screen to enter your personal information. Click the “Login” button at the bottom right corner or on the left hand side of your screen.
    • Where you see “Join Presentation” is where you enter “uucc.”
  • If you can’t find a “Login” button but you DO see a “Settings” button, you are already logged in.
    • Once you are logged in, navigate to the home screen by clicking the “Home” button.
    • The home screen is the page that says “Join Presentation” at the top. This is where you can enter “uucc” and hit the Join button if you didn’t go directly.

I can’t find what I’m looking for!

If you are on a computer screen: the buttons you are looking for (Login, Settings, Home) will most likely be on the LEFT hand side of the screen.

If you are on a phone or tablet: the buttons you are looking for (Login, Settings, Home) will most likely be along the BOTTOM of the screen.

In the instructions and videos below, you will see how things look on a phone screen.

Step-by-Step & Video Guides

Log in to PollEv

  1. Go to https://pollev.com/login 
  2. Enter your primary email address (the one that you use for UUCC communications, the one that’s stored in Realm)* 
  3. Enter your password if you know it. If you don’t know your password, follow the instructions below about how to Reset your PollEv password
  4. Once you log in, you’ll be redirected to the Home screen. The home screen prompts you to “Join a presentation.”
  5. Enter “uucc”
  6. Wait a few seconds for the ballot to load

*If after entering your email you receive the note: “We could not match that username to an account,” email Laurice at laurice@uucolumbia.net.  

Watch this video to learn how to log in to PollEV

Create or Reset Your PollEv password 

  1. Go to https://pollev.com/login 
  2. Click “Forgot password?” in blue text at the bottom of the screen 
  3. Enter your primary email address (the one that you use for UUCC communications, the one that’s stored in Realm)* 
  4. Click the blue button that says “Reset password” — If at this step you receive a notification that says “We could not match that username to an account,” please reach out to Laurice at laurice@uucolumbia.net. 
  5. You will be redirected to a page that says “Instructions sent to your email.”  
  6. Check your email. You will receive an email with the subject line “Poll Everywhere Password Reset.” Open this email and click the link inside. 
  7. Create a new password, then enter the same password again 
  8. Log in using the same email address and your new password 
Watch this video to learn how to create or reset your PollEV password

Use the Test Ballot 

  1. After logging into PollEv, you’ll land on the home screen (pollev.com).  
  2. In the blank field below “Join presentation,” enter “uucc.” (Or go to directly to pollev.com/uucc in your web browser.) 
  3. Click the blue “Start survey” button 
  4. Follow the instructions to answer the survey questions. Click the “Next” button in the upper right hand corner when you are done with a question.
  5. Be sure to click “Finish” when you’re done!

The Annual Meeting ballot will look and feel a lot like this sample ballot.

Vote as a Proxy

If you are voting as a proxy we highly recommend having a device for each voter, but if you are working from one device, follow this protocol: 

  1. Go to Settings. When you are logged in, you will see the settings icon on the bottom of your screen (on phone) or on the left of your screen (on computer). (If you do not see a settings button, that means you are not currently logged in.)
  2. Click on the log out symbol. It will look like a square with an arrow pointing to the upper right corner (you can see the symbol in the video below).
  3. After you log out, you will be redirected to the Home screen (the “Join Presentation” screen)
  4. Click the Login icon in the bottom right corner or on the left hand panel
  5. Enter the login information for the person for whom you are voting
  6. When you are redirected to the home screen, enter “uucc”
  7. Wait a few seconds for the ballot to load
  8. Once the ballot has loaded, complete the ballot on behalf of the person for whom you are serving as proxy
This video shows you how to logout and then login again, which you’ll need to do if you are somebody’s proxy

Voting During the Meeting

  1. At the designated point in the agenda where the congregation is invited to vote, we will ask you to navigate to pollev.com on your personal device
  2. Once you arrive at pollev.com, make sure that you are logged in to your account
  3. When you have checked to make sure you are logged in, go back to the home screen and enter “uucc”
  4. Wait a few seconds for the ballot to appear
  5. Complete the ballot
  6. You have now voted on the Annual Meeting ballot!
This video shows what it will be like to vote during the Annual Meeting

Determining Quorum before the Annual Meeting

  1. At the start of the Annual Meeting, we will ask you to log in to PollEv and complete an attendance question
  2. Because only eligible voters have access to this question in PollEv, the number of correct answers we receive on the question tells us how many eligible voting members are present for the meeting
  3. When you arrive on Zoom or in person at OBIC, we will ask you to go to pollev.com
  4. Log in using the login information you tested at home
  5. When you are redirected to the home screen, enter “uucc”
  6. Wait a few seconds for the attendance question to load
  7. Select the correct answer to the attendance question. The volunteer who is checking you in will tell you what the correct answer is. If you are on Zoom, the correct answer will be shared with you via the chat or on the screen.
  8. UUCC’s Secretary will be able to view how many correct responses are received and be able to determine whether we have reached quorum
We’re determining quorum a little differently this year! Watch to learn how.